Newsflash 44

Following another successful Conference & AGM, which even more of you were able to take advantage of this year, it is my pleasure to write to you again as Guild Chairman. To keep you all up to date, this Newsflash will inform you of several pieces of 'Guild news':

  1. Guild governance
  2. Master Craftsmen of the Guild
  3. Chairman's address to the AGM
  4. Other News from the Conference
  5. Events - Conference and next seminar

Firstly, GUILD GOVERNANCE - there have been a few changes in the officers and post holders within the Committee - already updated on the Guild website! The officers are now as follows:
Chairman - Kirsty Gray
Vice Chairman - Ken Mycock
Secretary - Jan Cooper
Treasurer - Cliff Kemball

Subcommittees

At the Annual General Meeting, on behalf of the Guild Committee, I expressed our thanks to Gordon Adshead who, since April 2007, has been the Chairman of SemSub, organising and directing seminars around the country. Gordon is succeeded by Rodney Brackstone and the Marketing Subcommittee continues to be chaired by John Coldwell.

The main Guild Committee and all subcommittees are disbanded following the Annual General Meeting so if you are currently a member of one of the subcommittees, please let the Chairman of the subcommittee know if you wish to continue. Also, if you would like to become a member of SemSub or MarkSub, please take a look at the Terms of Reference for the subcommittee, available in the Members' Room, and get in touch with Rodney (chairman-semsub@one-name.org) and/or John (chairman-marksub@one-name.org).

Co-option of Committee members

We are delighted to welcome two new members, co-opted onto the Committee at our Saturday lunchtime meeting. Paul Howes and Stuart Pask will be joining the Guild Committee with immediate effect, with both of them taking on key roles within the organisation. Paul lives in New Jersey, USA and Stuart in Surrey, UK. They are both studying their own surnames. More on their new roles below……

Postholders

There are many posts within the Guild and there are a fair few changes to the crew this year. Conference attendees will know that it took quite a while for the 'white smoke' to come out of the Committee meeting at lunchtime. I believe that last year's Committee meeting following the AGM was the shortest ever recorded and this year's was probably the longest! It is pleasing to see that so many people are willing to take on roles within our organisation so that many of the posts had several applicants.

ACADEMIC COORDINATOR Andrew Millard
ARCHIVIST Peter Copsey
BMD PROJECT MANAGER Marilyn Johnson
CONSTITUTIONAL ADVISOR Peter Copsey
DATA MANAGER Ken Mycock
DNA ADVISOR Susan Meates
EDITOR Teresa Pask
E-LIBRARIAN Vacant
EDUCATION LIAISON OFFICER Bob Cumberbatch
FORUM MANAGER Wendy Archer
FRONT OFFICE MANAGER Roy Rayment
LIBRARIAN Roy Rayment
LOOK UP MANAGER Jennifer Eagle
MARRIAGE CHALLENGE COORDINATOR Peter Copsey
MARRIAGE INDEX COORDINATOR Mary Rix
MARRIAGE LOCATOR COORDINATOR Howard Benbrook
MEMBERS PROFILES AND ARCHIVE ADMINISTRATOR Paul Millington
MENTOR COORDINATOR Steve Williams
NEWSWATCH COORDINATOR Jim Isard
PROBATE INDEX COORDINATOR Derrick Watson
PRODUCTION MANAGER Peter Walker
PUBLICITY MANAGER Cliff Kemball (pro-tem)
REGIONAL REPRESENTATIVES COORDINATOR Paul Howes
REGISTRAR Stephen Daglish
RENEWALS SECRETARY Peter Copsey
SALES MANAGER Caroline Smith
STAND MANAGER Stuart Pask
VOLUNTEERS COORDINATOR Kirsty Gray
WARP ADMINSTRATOR Peter Walker
WEBMASTER Anne Shankland
ASSISTANT WEBMASTER Karen Bailey

Representatives

The Guild is represented by members on many other organisations and I am grateful to those who give up their time to attend meetings and committees on our behalf. Please do contact these representatives if you have any questions, issues you would like them to raise, suggestions etc.

AFFHO David Evans
AFHSW The Chairman
BGRUC Jeanne Bunting
FFHS Peter Copsey
NGS Robert Young
SAFHS Graham Tuley
TNA DIGITAL ARCHIVING PANEL Roy Rayment
TNA USER ADVISORY GROUP Gillian Stevens

As I noted in my AGM report, we have over 200 of our over 2500 members who contribute as volunteers to the work of the Guild. Including those in Committee roles, the many people who take part in subcommittees, regional representatives and willing volunteers at fairs contribute many hours to make things run smoothly. In addition there are dozens who give freely of their time on project work.

Since I took on the role of Chairman in April 2010, I have always been amazed at the response to any requests we make for volunteers and it goes without saying that the Guild could not function without volunteers. We have very high goals for the future of the organisation and the more people we have to help us move forward, the more we can do. If you feel you have any skills you could offer in terms of running the Guild as an organisation, an idea for a Guild project or anything else you feel that we should be doing, please do get in touch with me at chairman@one-name.org.

Master Craftsmen of the Guild

The Guild Fellowship Scheme was set up in order to recognise those Guild members considered especially worthy of honour, either because of their level of expertise in genealogy and one-name studies, or for their contribution to the running of the Guild - or both. In keeping with the concept of a Guild, each individual recognised in this manner will be known as a Master Craftsman of the Guild (MCG). Nominations were invited from all members and two further MCG's were announced at the AGM - Wendy Archer and Peter Copsey. So get your thinking caps on for next year's MCG nominations - who deserves to be a Master Craftsman in 2013? Send your nominations, with your reasons for nomination, to Jan Cooper, secretary@one-name.org.

Chairman's Address to the AGM

My verbal report to the AGM was packed full of information and news to bring attendees up to date and the text is available in the Chairman's Corner of the Members Room for those who were unable to join us in Maldon or on Livestream.

Other news from the Conference

As I am sure most of you are aware, this year we broadcast the AGM and Conference via Livestream for the benefit of all Guild members. The broadcasts were recorded and are now available on YouTube; see the website page http://www.one-name.org/members/seminars/2012Conf/ for links to these videos and also to the presentation materials as they are made available to the Guild.

The lectures and AGM are only one small part of the attraction of attending the conference for most members and we hope that those who have had the opportunity to see this year's conference may dip your toes into the water and attend in the future. For those of you who are unable to do so, for whatever reason, we hope that our first attempt at Livestreaming events made you feel part of the event.

Resolution to amend the Guild's Category system

At the Annual General Meeting, members present voted overwhelmingly in favour:

That the Guild adopts the definitions of Categories as laid out in Section 8.1 of the Rules and Procedures on 'Guild Membership and Registration of a surname study' as follows:

Category 1: A study where research using core genealogical datasets and transcriptions is in its early stages

Category 2: A study where research using core genealogical datasets and transcriptions is well under way, but currently in some countries only

Category 3: A study where research using core genealogical datasets and transcriptions is well under way on a global basis

Members whose studies are currently registered as either Category A or B will automatically become Category 3 and those who are currently Category C will become Category 1. Now that this Resolution has been accepted, we can fully implement the Study Codes shown in the Membership Rules and Procedures document which was adopted last summer. Members are strongly encouraged to visit the Members Room and use the "Study Details" form under the "Self-Service" tab to make sure that their study is adequately described, in good time for inclusion in the next annual Register (to be generated in mid-May for publication with the July Journal).

'Seven Pillars of Wisdom'

The new 'Wiki book' on 'The Art of One-Name Studies' was published and given out to all attendees at the conference. This is available for sale through from your Regional Representative, if they attended the conference, or directly from the Sales Manager, Caroline Smith - sales@one-name.org. Copies are available within the UK at £6 (£7.40 if posted) to members, or £6.60 (£8.00 if posted) to non-members in the UK. A press notice will be sent out soon about the Wiki book which will give the full international rates for posting out the book. Our thanks to Anne Shankland for the idea and for creating this superb document.

Benefits to members

We have also negotiated a £40 discount on Diamond subscriptions for Guild members from The Genealogist. If you already have a subscription you can still take advantage of this offer when your renewal comes due.

Guild Awards

This year, there was a change in the Guild Award and it was decided to institute an annual Guild Award of Excellence, to be awarded to members who in the judges' estimation have achieved excellence in ONS publication. This award is intended to complement the Master Craftsman of the Guild (MCG) scheme, in acknowledging members' contributions to ONS publication. Although the scheme is similar to the competitions held previously (especially the great Guild Publications Competition of 2009), there is no competitive element: all entries considered to meet the required standard are recognised.

For this first year, it was agreed that the new Guild Award of Excellence should be awarded retrospectively to the previous winners of Guild Publications competitions. These previous winners are as follows:

In addition, all "highly commended" entries in the 2009 Competition were automatically submitted for consideration by the judging panel for the first Guild Awards of Excellence. So, too, were those articles written by students of Pharos' Advanced One-Name Studies Course which were awarded Distinction. So, together with the above named winners, awards of Guild Award of Excellence go to:

Several of these members were at the AGM and were presented with their awards.

Events: Conference 2013 and the next Seminar

Next year's conference will be held in Cardiff at the Copthorne Hotel, Copthorne Way, Culverhouse Cross, Cardiff CF5 6DH from Friday 5th - Sunday 7th April 2013, with the AGM on Saturday at 9am.

Don't forget the forthcoming Guild Seminar on the Industrial Revolution, taking place at Coalbrookdale and Ironbridge Community Centre, 2 Wellington Road, Coalbrookdale, Shropshire, TF8 7DX on Saturday 19th May 2012 - further details are available on the Guild website.

Kirsty Gray
Chairman

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